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Sophia's Tiara Club LLC.
Parental Consent Form
I ___________________________________________(parent/guardian name), hereby certify that I am the parent and/or lawful guardian of: ______________________________________________. I hereby consent to the use of products (hair spray color/ glitter, lotions, nail polish, quick dry, temporary tattoos, face paint, make-up...) on my child and his or her guests. I understand that these products may be used on their face, hands, feet, arms and nails. The parents of my guests will be advised of the use of said products during my event. If any parent elects to opt out of this portion of the Sophia’s Tiara Club will be told immediately before or at the child’s arrival. I acknowledge that the children allowed to participate have no medical restrictions (including allergic reactions (* lip gloss mixes are manufactured within the same processing center that process nuts) that prevent the use of the products utilized during the event. I also understand and agree that if my child or any guests should have an adverse reaction to said products Sophia’s Tiara Club and its authorized agents will be held harmless and free of liability. Lastly, I understand all authorizing parents (including myself) will be liable and agree to pay all costs and expenses incurred in connection with such medical services (if necessary) rendered to the aforementioned child(ren) pursuant to this authorization.
Photography Release
I ___________________________________ on this ____ day of ___________ 20__ give Sophia’s Tiara Club permission to use photographs taken at my party for its advertising (website or print).
Please sign and return a signed copy to the Sophia’s Tiara Club Host assigned to your party. at the time of your consultation. Keep a copy for your records.
Signature: _______________________ Date: _________
Party Date & Time: _______________________________
Birthday/Host Child Name: _________________________
Actual Birthday: _____________ Age: ___
Party Theme: ________________
Party Package:
Guest #: ______
________________________________________________________________
Frequently Asked Questions
What happens if a guest arrives late?
Our parties are based on a schedule; they work best when all guests arrive on time. The guests who arrive late may join the party at whatever point the party has progressed to. One of Sophia’s extra Staff (usually our photographer) will get your guest caught up on all the missed activities. While, Our makeover specialist starts on fashionably late diva’s new styles .Leaving one party host in charge of the activities for a bit.
Can parents of the guest stay for the party?
Sophia’s Tiara Club Party requires our staff to have ample room without interference to run smoothly. If the party space is not cramped and small, and allows for extra room, Sophia’s encourages all guests to stay and watch. Children love showing off their new looks to their love ones, and all their crafts they’ve made. Most also love to have their parents look at the hair accessories, to help them pick their new looks.
Who takes care of a guest if they become ill, are a behavioral problem, or do not want to participate?
Guests who do not wish to participate will need to be attended to by you. Sophia’s Staff are not responsible for the behavior of the guests. Sophia’s Tiara Club party hostesses/consultants are responsible for controlling the flow of your event and engaging your guests in constant activity. Good behavior is always promoted, but it is your responsibility to monitor and take charge if a child is not behaving, becomes ill, or does not with to participate.
Can boys attend the party?
We welcome boys at our parties. Just advise us of the number of male attendants so we are able to customize with appropriate accessories and crafts.
Can siblings of the guest stay?
All guests under three years of age must be supervised. We provide many accessories that contain small parts and they may not be appropriate for very small guests. Unfortunately, we will not be able to accommodate unexpected guest or siblings of guests, as we prepare our parties based on the final head count given to us prior to the party. Siblings, who are not guests of the event, will not be permitted to use any equipment.*Please be aware if extra products and crafts are made by an unexpected guest, you will be charged appropriately at the end of the party.
Food and Beverages:
All food provided by you must be served by you or whomever you choose to designate. Our party hostess may offer assistance if possible, but are not responsible for serving.
Sophia’s Staff is only responsible for our Cupcake service, if purchased. Cupcakes are decorated at the very start of the part, and saved till the end. At this time is when we hand the party over to you and allow for clean up. Clean up can take anywhere from 30 min to 60 min. depending on the size of the party.
All food provided you, is encouraged to wait until the end of the party, as to not interrupt the flow of the party. However, this is not all the time possible or appropriate especially with children 3-6 years of age. Usually the best thing to do seems to be a buffet so the girls can eat when they like as it's hard to get them to leave the fun to sit them down for a meal. If you do have a sit down lunch, there is an opportunity to do this at the end when we are printing the photos
If a child does not show up, do I still pay for that child?
Any Party that is set with a minimum number of guests is at a set price for that minimum. Usually a requirement of 6 or 4, So you WILL still pay for full price, regardless of the guest showing, or participating.
Parties that are priced per child, you will NOT be charged if your guest does not show. However you WILL be charged regardless of participation, if the guest does show.
Why is the minimum age 5 years?
This is just a general guideline, we can makeover girls from 3 years old (the accessories we use are not recommended for children younger than this) We also do not recommended packages 1 or 2 for children 3 to 4 due to the length of the party and the time it takes to make each product. Create your own, Pirate, Cowgirl, or stuff a plush would be best for those wishing to plan a party for younger divas.
How do I reserve a party?
To book a party please contact us: 410-877-5160 or by email via our Contact us page.
After your date availability is confirmed, we must receive your non-refundable deposit of $75.00 book your event. Depending on your payment however, this can be made at the time you receive your invitations. The final balance is collected the day of your party.
Where is the party held?
Parties are hosted in your home, or your choice of location.
Client Obligations:
* Provide a safe and clean area with enough space for dress-up, Photo opt and all other activities
* Remain with/near the party at all times
* Provide a gathering place for parents of the guests who wish to stay
* Provide table and chairs for your party guest (we provide basic settings)
* Oversee all details of the event not specified in the itinerary:
ex. Cake cutting, opening gifts, additional music, food service and removal.
***Sophia’s Tiara Club assumes no responsibility or liability for accidents or damages caused during your party. Your party hostess will work to ensure that your home or location and guest are treated in the most respectable manner.
Note: As we all know, life is not perfect and events many times carry surprises and unexpected circumstances. We attempt to follow every detail of our party itinerary, but it is subject to change based on the spirit of the party, participation, site size (space available for games/crafts/photo props and play), and any other deterrents. We will provide information, time and advice to you to the best of our ability. However, you agree to hold us harmless in the unlikely event that any aspect of your event fails to completely satisfy you. We are not responsible for the conduct and/or performance of any vendor or venue.
****Sophia’s Tiara Club is not responsible for allergic reactions to wearing any costumes, cosmetics, spa items or consumption of any food or beverages before, during or after the party. It is the responsibility of the guest and/or guests’ parents or guardians to inform the client of any dietary restrictions. Client is responsible for ensuring guests with restrictions do not participate in activities that would prevent adherence to said restrictions.
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